Privacy Policy

01Who we are

This website is operated by CodecentricAI Technologies (“CodecentricAI”, “we”, “us”). We are the data controller for the personal information described in this policy. You can contact us about privacy at any time at [email protected].

02Information we collect

We only collect the information we need:

• Information you give us. When you use our contact form or email us, we receive your name, email address and anything else you choose to share, such as your company, the service you are interested in, your budget and your message.
• Job applications. If you apply for a role, we receive your CV, portfolio and any details you include.
• Technical information. Like most websites, our hosting provider automatically records basic technical data when you visit, such as your IP address, browser type, the pages you request and the time of your visit. This is used to keep the site secure and running reliably.

We do not use analytics or advertising trackers on this website, and we do not knowingly collect sensitive personal information. Please don't send us sensitive information through the contact form.

03How we use your information

• To reply to your enquiry and discuss a potential project with you.
• To prepare proposals and, if you become a client, to deliver our services.
• To assess job applications.
• To keep our website secure, prevent spam and abuse, and fix technical problems.
• To meet our legal, tax and accounting obligations.

We do not sell your personal information, and we do not use it for automated decision-making that affects you.

04Legal bases for processing

Where data protection laws such as the GDPR or UK GDPR apply, we rely on these legal bases:

• Taking steps before a contract — when you ask us about working together.
• Performance of a contract — when we deliver services to you as a client.
• Legitimate interests — to run, secure and improve our website and business, and to reply to general messages.
• Legal obligation — to keep records required by law.

05Who we share it with

We share personal information only with trusted service providers who help us run our business, such as:

• our website hosting provider;
• our email and transactional email providers, which deliver contact form messages to our inbox;
• professional advisers such as accountants and lawyers, where necessary.

These providers may only use your information to provide their services to us. We may also disclose information if required by law or to protect our rights, or as part of a business sale or reorganisation.

06International transfers

We work with clients and providers around the world, so your information may be processed outside your country. Where required, we use appropriate safeguards, such as standard contractual clauses, to protect it.

07How long we keep it

We keep enquiries for up to 24 months after our last contact with you, unless you become a client. Client records are kept for as long as needed to deliver our services and meet legal and accounting requirements. Unsuccessful job applications are deleted within 12 months unless you ask us to keep them on file. Hosting logs are kept for a short period set by our hosting provider.

08How we protect it

We use reasonable technical and organisational measures to protect your information, including encrypted connections (HTTPS) and access controls. No method of transmission over the internet is completely secure, but we work hard to keep your data safe.

09Your rights

Depending on where you live, you may have the right to:

• access the personal information we hold about you;
• correct inaccurate information;
• ask us to delete your information;
• object to or restrict how we use it;
• receive a copy of your information in a portable format;
• withdraw consent at any time, where we rely on consent.

To exercise any of these rights, email [email protected]. We will respond within the time required by law. You also have the right to complain to your local data protection authority.

10Cookies

This website does not use analytics, advertising or tracking cookies. See our Cookie Policy for details.

11Children

Our website and services are not directed at children under 16, and we do not knowingly collect their information.

12Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top shows when it was last changed. If we make significant changes, we will make that clear on this page.

13Contact us

If you have any questions about this policy or how we handle your information, email [email protected].